BELIEVEGREATIf you’re an employer in Italy looking to hire non-EU staff, an immigration advisor, or a prospective worker planning a move, the Decreto Flussi 2025 is the calendar and rulebook that decides when and how many non-EU workers can enter Italy for employment.
Missing dates or misunderstanding the portal mechanics can mean losing a quota during the competitive click-day process — so knowing exact deadlines, windows for pre-filling, and post-click procedures is crucial.
This guide breaks those deadlines down, explains how the system works in practice, gives preparation checklists, and offers on-the-ground tips that come from real casework with employers and candidates.
The Headline Deadlines & Quotas (At-a-Glance)
Key facts you need immediately:
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Total authorized entries for 2025: over 181,000 places (sum of seasonal, non-seasonal, and autonomous quotas).
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Quota breakdown (official):
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70,720 non-seasonal subordinate
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110,000 seasonal subordinate
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730 autonomous (self-employed)
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Pre-compilation windows (employers can prepare applications on the portal):
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1–30 November 2024 (for February click days)
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1–31 July 2025 (for October click-day seasonal tranche)
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Portal is open daily 08:00–20:00 during precompilation.
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Click-day (submission) calendar for 2025 (first tranche):
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5 February 2025
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7 February 2025
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12 February 2025
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All open at 09:00.
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Second seasonal click-day: scheduled for 1 October 2025 (for tourism/hospitality seasonal needs).
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Portal reopened after February: from 17 February to 31 December 2025 certain models (A-BIS, B, B2020, C-STAG) could again be compiled.
Table 1 : Official Quotas Breakdown
| Category | 2025 Quota (official) |
|---|---|
| Non-seasonal subordinate (lavoro subordinato non stagionale) | 70,720 |
| Seasonal subordinate (lavoro subordinato stagionale) | 110,000 |
| Self-employed (lavoro autonomo) | 730 |
| Total | 181,450 |
Note: The decree also reserves small blocks of quotas for bilateral agreements (e.g., Tunisia, India) and other special channels.
Timeline & Deadlines Explained (Step-by-Step)
Understanding the sequence matters more than memorizing dates. Here’s how a typical year for Decreto Flussi 2025 works:
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Pre-compilation window (employers): Employers can prepare the nulla-osta requests on the Ministry’s portal before click-day.
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For the Feb 2025 click-days → 1–30 Nov 2024
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For the Oct 2025 click-day → 1–31 Jul 2025
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Portal hours: 08:00–20:00 daily.
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Click-day(s): The actual days when applications are submitted and quotas assigned.
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5, 7, 12 Feb 2025 (all at 09:00)
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1 Oct 2025 (for seasonal quotas).
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Post-click follow-up & entry:
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Successful nulla-osta → worker applies for work visa at Italian consulate.
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After entry, worker signs contract of stay, applies for residence permit, and completes administrative steps.
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Portal reopens after Feb: 17 Feb – 31 Dec 2025 for certain forms.
Table 2 — Timeline at a Glance
| Phase | Key Dates (2025) | What You Should Do |
|---|---|---|
| Pre-compilation (Feb tranche) | 1–30 Nov 2024 | Pre-fill employer and job data on portal, validate PEC & registry details. |
| Click-day (non-seasonal & categories) | 5, 7, 12 Feb 2025 (09:00) | Submit applications — speed is critical. |
| Portal re-open for models | 17 Feb – 31 Dec 2025 | Compile certain forms again. |
| Pre-compilation (Oct seasonal tranche) | 1–31 Jul 2025 | Pre-fill seasonal requests. |
| Click-day (seasonal, tourism/hospitality) | 1 Oct 2025 | Submit for seasonal slots. |
How the Click-Day Actually Works (Mistakes to Avoid)
The pre-compilation step is NOT final submission. It just lets you prepare and save forms. Only click-day submission secures a quota.
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On click-day, the portal opens at 09:00 sharp. Applications flood in and quotas are assigned in real-time.
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Common employer errors:
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Invalid PEC address
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Mismatch between company registry data and portal fields
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Incorrectly formatted job contract fields
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Missing social security code or incorrect salary info
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💡 Expert tip: Have two people ready on click-day — one to handle the portal and another to verify documents. Use wired internet if possible.
Table 3 — Employer Checklist
| Item | Why It Matters | Action Before Pre-compilation |
|---|---|---|
| Registered company PEC | Needed for authentication & legal correspondence | Verify PEC works and is linked correctly |
| Updated company registry details | Must match portal fields | Cross-check VAT, REA, and company name |
| Job contract draft | Required in nulla-osta | Prepare salary & hours evidence |
| Vacancy proof | Sometimes required | Keep advertising logs & CV shortlist |
| Worker’s passport & CV | Needed for visa stage | Ensure documents are valid |
| Portal rehearsal | Avoid errors on click-day | Pre-fill forms early |
Reserved Quotas & Special Allocations
The decree also reserves quotas for bilateral agreements with countries like Tunisia and India, plus special allocations for training, apprenticeships, and certain trades. Employers targeting these quotas should study the decree fine print carefully.
Real Examples (Short Case Studies)
Case A — Small Agribusiness (Seasonal):
A farm in Puglia prefilled 120 seasonal forms in July 2025. On 1 Oct click-day, they obtained 18 nulla-osta for harvest workers. Their success came from accurate contracts and early PEC validation.
Case B — Construction Firm (Non-Seasonal):
A mid-sized firm aimed for the 5 Feb click-day but faced rejection due to a mismatch in company registry details. Their lesson: validate registry data well before precompilation.
After You Win a Quota — Next Steps
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Employer receives nulla-osta → must finalize contract of stay.
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Worker applies for visa at Italian consulate.
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Worker enters Italy, signs contract, applies for residence permit.
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Employer supports with housing & integration agreement.
Common Pitfalls (And Fixes)
❌ Relying on last-minute precompilation → ✅ Finish early.
❌ Using expired PEC → ✅ Verify weeks ahead.
❌ Misunderstanding click-day category → ✅ Check official calendar.
❌ Assuming quota = visa → ✅ Remember, visa is a separate process.
Technical Notes & Portal Rules
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Portal hours (precompilation): 08:00–20:00, including weekends.
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Click-day: Forms open at 09:00 sharp — quotas often exhausted in minutes.
What Changed in 2025 vs Previous Years
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Multi-year quotas (2023–2025) brought more stability.
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Improved IT structure (precompilation + structured click-day) reduced chaos.
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Larger seasonal quota (110,000) targeted agriculture & tourism.
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Reserved allocations for bilateral agreements expanded.
Personal Insights — Strategies to Increase Chances
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Prepare early & rehearse during precompilation.
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Build a small team for click-day submission.
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Target less-competitive quotas (like bilateral quotas).
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Prepare visa documents early to speed consular processing.
FAQs — Top 10 Questions
Q1: When are the click-days for 2025?
A: 5, 7, 12 February and 1 October 2025.
Q2: Can I prefill outside the window?
A: No — only during 1–30 Nov 2024 and 1–31 Jul 2025.
Q3: How many places are available?
A: About 181,450 total (70,720 non-seasonal, 110,000 seasonal, 730 self-employed).
Q4: What’s the difference between pre-compilation and submission?
A: Pre-compilation = preparation, click-day submission = binding.
Q5: Can workers apply for visas immediately?
A: Yes, after nulla-osta is issued.
Q6: Are there reserved quotas?
A: Yes, for bilateral agreements with certain countries.
Q7: What if my form has an error?
A: Errors usually block submission — double-check everything.
Q8: Do seasonal workers follow a separate process?
A: Yes, with different dates and contract rules.
Q9: Are quotas transferable between employers?
A: No — they’re tied to the employer who applied.
Q10: Where do I find instructions?
A: On the official portal and ministerial circulars.
Final Checklist Before Click-Day
✅ Validate PEC & registry details
✅ Pre-fill during precompilation
✅ Team ready + wired internet
✅ All documents scanned & organized
✅ Monitor official updates
Closing — Call to Action
If you’re preparing for the Decreto Flussi 2025, don’t wait until the last moment. Set reminders now, rehearse your portal submissions, and ensure all company and worker documents are ready. Treat click-day like a major business event — because in many ways, it is.
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